Trade fair visiting instructions

Trade fair safety measures
For exhibitors and stand developers
Visitor’s guide

Trade fair safety measures

As a socially responsible company, the Operator of the VI International Specialized Exhibition for the Preservation, Restoration, Use, Popularization of Cultural Heritage, Redevelopment and Museum Technologies "denkmal, Russia - Moscow" takes care of your health and safety. Therefore, we paycare deeply of the trade fair safety, all measures of which will be organized in accordance with all the rules and restrictions established by Rospotrebnadzor of Russia

1. Social distancing
  • We thoroughly plan the procedures for arrival, access and registration of exhibitors, contractors and visitors. We will reduce all contacts between guests and employees to make the entrance safer. We also will place protective screens and apply PPE everywhere, where need.
  • We have increased the number of available entrances
  • Depending on the number of visitors and the existing passages between the stands, one-way traffic systems can be introduced. The locations of such a system will be clearly marked with signs and navigation elements.
  • The systems and facilities of the exhibition center service center will be revised and protected by screens/barriers, where possible. Social distancing protocols will be applied. During the exhibition, the situation will be constantly monitored and any other necessary precautions will be carried out. All innovations and rules will be communicated to you in advance before the exhibition.
  • Any areas involving access order will be marked with information plates, floor markings and exhaust belt posts, where applicable.
2. Hygiene
  • Hand sanitizers will be available in restrooms, and additional manual hygiene products will be provided at business events, hall entrances and other areas of heavy traffic (such as restrooms, catering areas, etc.).
  • General cleaning services will be expanded at the exhibition site, and all surfaces (door handles, tables, elevator buttons, escalators, etc.) will be regularly cleaned with special disinfectant solutions.
  • The intensity of cleaning services for the exhibition area will be increased, and disinfection will be carried out daily several times a day.
  • The intensity of ventilation services of the exhibition pavilion will be increased in order to ensure the best efficiency of exhibitors and the safety of all participants in the event.

3. Personal protective equipment
  • People who do not wear a face mask and gloves will not be allowed to enter the exhibition area.
  • All employees coming to the exhibition area must bring their personal protective equipment. However, in case of the equipment shortage, it will be possible to purchase PPE at the exhibition site.
  • Those unwilling to comply with hygiene rules will be warned by the responsible employee. If one fails to comply, exhibition area access will be denied.

4. General measures
  • Caution signs will be present in the entirety of the exhibition area.
  • Regular announcements are to be made in exhibition halls will serve as a reminder of the use of face masks and the need of social distancingas part of the general hygiene rules.
  • B2B meetings and events, as well as food areas, event organizer's office, press room, information and registration areas are designed wilth all hygiene measures taken into account.

For exhibitors and stand developers

The operator of the VI International Specialized Exhibition for the Preservation, Restoration, Use, Popularization of Cultural Heritage, Redevelopment and Museum Technologies "denkmal, Russia - Moscow" attaches great importance to the safety of the exhibition, which we organize in the face of continuing the risk of the spread of a new coronavirus infection (COVID-19). In this regard, we have prepared rules for the participant of exhibition events in the conditions of new safety standards.

CONSTRUCTION AND DESIGN OF THE STAND

  • It is important to design an exhibition stand, taking into account all measures for health protection and social distancing. For example, maintaining the minimum required number of personnel on the stand, optimizing the product range demonstration area, etc.
  • It is necessary to provide for hand treatment sites with skin antiseptics during the construction of the stand, including with the help of installed dispensers or wet wipes.
  • We ask you to design the stand in such a way that the minimum number of employees is involved in the construction of the stand.
  • To minimize physical contact, stand materials can be brought to the site in parts, not at a time, and hand tools should not be transferred to each other by workers.
  • We ask you to equip a plexiglass screen information desk to protect your staff, who will be the first to welcome visitors to your stand. In addition, these people can wear protective shields, as they will work closely with a large number of people.
  • You can consider using physical separators in areas where you plan to hold personal meetings with customers or team.
  • Instead of demonstrating products from the entire range, you can virtually demonstrate part of your assortment using screens on the walls of the stand.
  • The project should provide for routing of stand visitors and placement of tables, stands, tables on stands, taking into account the observance of a distance (at least 1.5 meters), as well as separate entrances and exits to the stand with the installation of appropriate signs and restrictive tapes.
  • Calculation of the number of participants, visitors and other categories of persons simultaneously at the stand, their placement/squatling is carried out taking into account the norms of distance (at least 1.5 meters).
  • It is necessary to provide at the stand (at the entrances/exit and other places of possible accumulation of visitors) places of hand treatment with skin antiseptics, including with the help of installed dispensers or wet wipes.

TO THE EXHIBITION

  • You need to have personal protective equipment for respiratory organs (masks, respirators) and hands (gloves) when visiting the exhibition, as entry into the exhibition without a mask and gloves will be prohibited.
  • You must have a stock of skin antiseptics for hand treatment and respiratory personal protective equipment (masks, respirators) and gloves for yourself and your employees, as they must be changed based on the duration of the working shift (at least once every 3 hours). In case of shortage of personal protective equipment, their damage or loss, it will be possible for participants, visitors of the event to purchase individual respiratory protection equipment (masks, respirators), gloves in front of the entrances to the exhibition area.
  • In order to speed up the procedure for entering the exhibition, you can provide your visitors/clients with a link for pre-registration (before their arrival at the exhibition).

MEETING OF VISITORS AT THE STAND

  • It is recommended to design the stand so that you can control the number of visitors and staff. You can determine the maximum number of people (employees and visitors) that you could safely place on your stand, given its size. If necessary, specify the ways of entry and exit of visitors at your stand.
TIP: You can use various designations, floor markings and tapes to control social distancing.
  • You can review the choice of your exhibits to be placed on the stand according to the size of the stand and/or physical conditions. For example, smart branding on the walls of the stand facing the passages of visitors will attract the right visitors to your stand and reduce the excessive crowding of people.
  • Perhaps you should make sure that the areas at your stand where visitors are met have been designed in accordance with the rules of social distancing.
  • It is recommended to create a pre-scheduled system of meetings with your customers, if applicable.
TIP: You can indicate in your invitations what security measures you are going to take at the exhibition area and send them to your customers before the exhibition starts. This can help them feel more comfortable when visiting your stand and exhibition.

STAND HYGENE

  • Participants are responsible for compliance with sanitary and hygienic standards at their stands. Therefore, the first thing you can do is install hand sanitizers on your stands, which can be easily used by your employees and guests.
  • You may need to make sure that your employees and guests at your stand use them correctly.
  • Organize disinfection with a multiplicity of processing every 2 hours of all contact surfaces on the stand: door handles, handrails of stairs, railings, table surfaces, showcases, racks, office equipment, armrests of chairs, etc.
  • Before the start of each exhibition day, it is necessary to carry out wet treatment of staff and common areas on the stand using veilicidal disinfectants authorized for use in accordance with the established procedure.
  • In the closed rooms of the stand, it is recommended to use air disinfection equipment allowed for use in the presence of people.
  • We recommend that you set intervals between presentation sessions at your stand for at least 15 minutes for ventilation and disinfection of contact surfaces.
  • Organize at the stand the collection of used masks (respirators) and gloves of your staff and visitors to the event in plastic bags with subsequent disposal as solid waste.
  • Organize informing your staff and guests of your stand by pre-sently sending emails, posting text and audiovisual information on your company's websites, at the entrance to the stand, including using digital posters, about the need to comply with measures to prevent the spread of coronavirus.

WEARING MASKS, GLOVES, FACE FLAPS

  • You can provide free masks and gloves at your stand at the request of any person, including visitors.
  • You should make sure that these protective equipment meets the required standards and are kept in hygienic conditions.
  • You should encourage your employees to use face shields, but also pay attention to the rules of their operation:
- Hands should be washed and treated with antiseptic before putting on and removing the protective shield.
- Face shields must be changed every day and disinfected before use.
- If they can be washed, the protective shields must be washed in accordance with the manufacturer's instructions. If they are not washed, they must be disposed of.
- One face shield should be used by only one person.

PRODUCT DEMONSTRATION AND REFRESHMENTS AT THE STAND

  • Since product demonstration creates a risk of creating a large crowd of people, it is recommended to limit the demonstration of your products and do it only for important goods in compliance with the rules of social distancing.
  • If you offer refreshments for visitors, please use prepackaged and disposable devices that meet hygienic standards.
  • Avoid treats in snack bowls that are available for general use.
  • All drinks must be provided in individual packaging.

SOUVENIRS AND PRINTED MATERIALS

  • To prevent the spread of the virus, it is recommended to use fewer printed materials at the exhibition. It is advisable to bring materials prepared and packaged in advance.
  • You can choose digital or virtual ways to inform visitors instead of printed brochures and catalogs.
  • We ask you to distribute souvenirs to visitors only in individual packaging.



Staff

  • Compliance with social distancing rules is the most important measure to control the spread of COVID-19. Ensure social distancing of employees (at least 1.5 meters) both during installation/dismantling (for technical personnel - taking into account the safety requirements of work) and during the event.
  • Consider using any safe areas outside the exhibition for breaks.
  • For your own employees, consider ordering pre-packaged dishes/snacks to avoid having to go to food outlets. Prohibit eating in the workplace. Meals should be carried out in a specially designated staff room according to a predetermined schedule, taking into account the observance of a distance of at least 1.5 meters.
  • Make sure you have instructed the team, including your contractors, on all the measures taken by the Organizer before you arrive at the exhibition.
  • Instruct the team about all the measures you decide to take before they go to the site. Share your plans on ways to reduce risks in advance to make them feel comfortable.
  • Your staff should also be instructed to comply with safety measures to prevent the spread of a new coronavirus infection, including the use of disinfectants.
  • It is necessary to appoint one responsible employee for compliance with control measures, including the use of respiratory personal protective equipment (masks, respirators) and hands (gloves) during the exhibition event.
  • If your employees live in a hotel, you may need to make sure that they are familiar with and comply with the security measures and policies in force at the hotel.
  • Every day, before admission to the venue of the event, the body temperature of employees involved in the preparation and conduct of the event is monitored, with mandatory removal from the workplace of persons with fever and/or signs of infectious disease.
  • Remember: your responsibility and organization is the key to your health and the health of others, and also neutralizes the risk of prosecution for violation of sanitary and epidemiological rules provided for by the current legislation of the Russian Federation.

VISITOR’S GUIDE

Rules for visiting the VI International Specialized Exhibition for the Preservation, Restoration, Use, Popularization of Cultural Heritage, Redevelopment and Museum Technologies "denkmal, Russia - Moscow"

1. Introduction
1.1. These Rules determine the procedure for admission of visitors to the VI International Specialized Exhibition for the Preservation, Restoration, Use, Popularization of Cultural Heritage, Redevelopment and Museum Technologies "denkmal, Russia - Moscow" (hereinafter referred to as the "Event"), as well as establish the rules of conduct for visitors to the Event.
1.2. Visiting the Event is possible only if the visitor has read these Rules and agrees to them.
1.3. The visiting rules established by the administration of the venue of the Event shall apply insofar as they do not contradict these Rules.

2. Event admission
2.1 The basis for admission to the Event is a badge - a certificate of the event visitor containing information about his surname, first name and, if applicable, the organization represented by the visitor.
2.2 The badge can be obtained by the visitor in one of the following ways:
2.2.1 Received at the reception at the entrance to the Event.
2.2.2 Received at pre-registration desks operating before the Event.
2.3 Obtaining a badge in the cases specified in subpara. 2.2.2 of these Rules is possible only if the completed and signed visitor questionnaire is handed over to the Organizer's representative.
2.4 A badge is issued to media representatives after passing the accreditation procedure, the procedure for which is indicated on the official website of the Event.
2.5 The right to attend the Event free of charge is granted to students of specialized higher education institutions on the days specified by the Organizer. Admission of these persons to the Event is carried out only accompanied by a representative of the educational institution on the list certified by the administration of the higher education institution and previously agreed with the Organizer.
2.6 Entrance to the Event is carried out only through turnstile groups established in places determined by the Organizer and/or administration of the exhibition complex.
2.7 Passage and stay at the Event is possible provided that personal protective equipment (mask, gloves) is used, which must be worn on the visitor from the moment of entry into the territory of the exhibition complex in which the Event is held. Admission to the Event is carried out after passing non-contact body temperature control carried out before approaching turnstile groups.
2.8 Visitors are prohibited from transferring the badge to other persons. The organizer has the right to check the compliance of the surname and surname indicated on the badge, surname and surname of the visitor, for which the person controlling the passage to the Event has the right to require the visitor to present an identity document.
2.9 In case of loss of badge, the visitor should contact the registration desk for the Event to restore it.

3. Age restrictions
3.1 Visiting the Events by persons under the age of eighteen is possible only if they are accompanied by adults, except in the cases specified in paragraph 3.2 of these Rules.
3.2 The Organizer has the right to establish age restrictions on the admission of visitors to the Event in cases provided for by the Federal Law "On Protection of Children from Information Harmful to Their Health and/or Development" of December 29, 2010. No. 436-FL. In such cases, age restrictions are indicated on the official website of the Event.
3.3 Access of persons under the age of eighteen to Events that have been assigned the category of information products "18+" is strictly prohibited. In case a person directly registering visitors has doubts about the age of the visitor (not accompanied), the Event has the right to require an identity document (including an identity document of a foreign citizen or stateless person in the Russian Federation) from the visitor and allowing him to determine the age of that visitor.

4. Rules of conduct
4.1 Visitors are obliged to observe public order on the territory of the exhibition complex in which the Event is held and in the adjacent territory, as well as to comply with legal orders of the Organizer and the administration of the exhibition complex.
4.2 Visitors are obliged to observe a social distance of at least 1.5 meters when staying on the territory of the exhibition complex where the Event is held, follow the indication of signal markings on the floor/walls of the premises, as well as the instructions of representatives of the Organizer and the administration of the exhibition complex in which the Event is held.
4.3 Visitors are prohibited from:
4.3.1 Bringing any types of firearms, gas and bladed weapons to the territory of the Event;
4.3.2 Bringing explosives, flammable materials, pyrotechnics of all kinds, as well as poisonous, poisonous and corrosive substances to the territory of the Event;
4.3.3 Carrying and consume alcoholic beverages, narcotic and psychotropic drugs on the territory of the Event, be in a state of alcoholic, narcotic or toxic intoxication;
4.3.4 Entering the territory of the Event with animals;
4.3.5 Entering the territory of the Event in outerwear if there are working wardrobes;
4.3.6 Bringing food and drinks to the territory of the Event;
4.3.7 Moving around the territory of the Event on bicycles, scooters, roller skates and other similar vehicles and sports vehicles when attending the Event;
4.3.8 Crossing the carriageway marked with solid lines of the inner territory of the exhibition complex in which the Event is held outside pedestrian crossings, as well as move along the roadway;
4.3.9 Performing actions that may become: a source of threat to the property of the Organizer, participants of the Event and/or exhibition complex, life or health of people on the territory of the Event; a source of obstacles or violations in ensuring the safety of the Event;
4.3.10 Leaving children unattended;
4.3.11 Adding inscriptions, paste and distribute printed materials, posters, flyers and other products of information or advertising content, conduct propaganda activities without the written consent of the Organizer;
4.3.12 Organizing and hold unauthorized rallies, demonstrations, marches, pickets, as well as other uncoordinated promotions and flash mobs on the territory of the Event;
4.3.13 Engaging in begging, pollute and clog up the territory of the Event;
4.3.14 Being in dirty clothes; having luggage and items that may stain other visitors and exhibits;
4.3.15 Smoking in buildings and in the open area of the exhibition complex where the Event is held, except for specially designated places.
4.4 If unattended or suspicious items are found on the territory of the Event, the visitor is obliged to immediately inform the representative of the Organizer or the employee of the "Information" counter.
4.5 Visitors are obliged to familiarize themselves with the fire evacuation plan placed at the entrance to the territory of the Event.
4.6 In case of an emergency on the territory of the Event, visitors are obliged to comply with the requirements of representatives of the Organizer and/or employees of the exhibition complex.
4.7 Visitors are obliged to comply with the instructions of state and local authorities in the field of preventing the spread of a new coronavirus infection (COVID-19).
4.8 In case of symptoms of a new coronavirus infection (COVID-19), ARVI, pneumonia, you should immediately contact the Medical Care Service - an ambulance on duty.

5. Responsibility
5.1 The visitor may be denied access to the Event or removed from it in the following cases:
5.1.1 In the absence of a badge confirming registration for the Event;
5.1.2 In case of refusal to undergo a personal examination, including hand luggage and personal belongings for inspection;
5.1.3 When trying to enter the territory of the exhibition complex where the Event takes place, with prohibited items;
5.1.4 When committing acts that violate public order, as well as when begging;
5.1.5 If these Rules and the requirements of representatives of the Organizer and/or the exhibition complex are not fulfilled in accordance with the current legislation of the Russian Federation;
5.1.6 When trying to enter the Event without using personal protective equipment in accordance with paragraph 2.7 of this Regulation.
5.1.7 When a visitor detects elevated body temperature according to the readings of temperature measuring devices at control points.
5.2 In case of illegal actions committed by a visitor, he may be transferred to law enforcement officials to resolve the issue of bringing him to administrative or criminal responsibility.
5.3 Material damage caused to the property of the Organizer, participants of the Event or exhibition complex shall be compensated in accordance with the procedure established by the current legislation of the Russian Federation.
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